SAP Business One – the functions

SAP Business One acts as a central enterprise resource planning (ERP) application with a user-friendly interface. There are standard interfaces to internal and external data sources and to leading analysis programs. Here an overview of the main functions:

Administration

Backup data, establish exchange rates, configure authorizations and alarm functions, provide easy access to information from third-party software (e.g.. MS Excel).

Financial accounting

Rationalize accountancy procedures, e.g. when setting up and maintaining accounts, daybook entries, foreign exchange corrections and budgets.

Sales

Produce quotes, record customers’ orders, plan deliveries, update warehouse stock levels, process bills and statements.

Purchasing

Efficient management of supplier activities, quick processing of returns, credit notes and payments.

Business partners

Manage customer information, re-sellers and suppliers, keep account balances for sales activities.

Bank and treasury functions

Process payment traffic procedures such as cash receipts, cheques issued, cheques deposited, advance payments, credit card payments and account reconciliations.

Stock management

Control and handle stock levels, price lists and storage transactions.

Final assembly

Accurately specify the parts breakdown, place work contracts, check and document availability of products and materials.

Controlling

Efficient appraisal of profit centre and project success, generate profit and loss reports for each profit centre / project.

Reporting

Produce meaningful reports on sums outstanding from customers or suppliers, for sales and cash flow, for accounts and stock levels.

CRM

Keep an eye on all business developments, generate prognoses, reconstruct past actions.